Conference Call Tips to Help You Have a Successful Conference Call
Conference calls have become an integral part of business today since they help people conduct meetings without the need to travel from one place to another. So that the meeting becomes a productive time, it is important that you plan for the meeting well since there will also be several people in attendance. Some of the quick tips that can guide you have a successful conference call are briefly highlighted below.
Learning how to use the conference call features is important before you use them during the meeting. Conference calls are such important meetings and the last thing you want to do is waste everyone’s time by not knowing how to use the features at your disposal. Practice using the features before the conference call so that you are familiar with all the features that are available since this will give you more confidence.
When it comes to what is being discussed, it is important that you circulate the agenda of the meeting to people who will be attending the meeting before the meeting so that people are on the same page when it comes to the discussions. People get to prepare in advance when the agenda of the meting are circulated in advance. when you send the agenda in advance, people are able to able to gather the relevant information they will need for the meeting.
People that only need to be in the meeting are the ones you should invite when scheduling a conference call. By inviting people that need to be in the meeting, you avoid crowding the conference call by having too many people. If possible try to have four or five people in the conference call since this eliminates the chaos and the having to deal with too many opinions.
Like any other meeting, it is important to summarize and follow up on what has been discussed in the meeting. If possible, you can record the conference calls to ensure that you have a record of the meeting and you are able to follow through on the issues discussed. Identify issues that need further exploration after the meeting as well as thank people for their time during the meeting when you are doing follow up for the conference call.
To make the meeting productive, do not shy away from using additional conference call features. The mute feature can come in handy if you want to control who is speaking and you can use it if you need to ask specific questions to specific individuals. Another greta feature that you can take advantage of is one that allows you to share visual charts with other people in the conference calls so that people are looking at the same thing and this becomes helpful.